Project management basics part 2

Project management basics part 2

Project Management Basics

Project Management Basics

In continues series of project management basics, in this article going to learn about different type or organizations and various project management roles. To understand project role first we need to know well about different type of organizations.

Different kind of organization types

Functional organization

In this type of organization project is performed under functional department. This kind of organization structure is very common .Here project team member are not dedicated to project they are loaned from functional departments.

Pro :

These organization have experts by functions.

Easy resources scheduling.

Cons:

Project manager having very less authority towards a project.

Projects have lower priority.

Matrix organization

It’s a hybrid type of organization in that project manager share responsibility with functional manager for project resources, priorities.

This type of organization can be divided in weak matrix, balanced matrix and strong matrix organization

Pro :

They have well managed  project as well as experts and specialists.

Cons:

Resources have to report to both project and functional manager.

Higher chances of conflicts between Project Manager and Functional manager.

 

Projectizied organization

This kind of organization is separate from functional department. The organization is designed according to the project not based on functional department.

Pro:

Project manager is fully responsible for project and its outcome.

Team is highly committed to project.

Easy and smooth communication.

Cons:

Project team  belongs to project not to functional department.

There is no home for team members once project is over.

Note:  for more detail about organization types and their comparison see my upcoming articles.

Now let’s have a look at different project management roles. It is very important to know difference between various project roles for PMP,CAPM and other project management  exam point of view. Additionally it also helps you to work more efficiently in organization if you understands different roles and their responsibilities.

Project Manager

He is the person who is completely responsible for all project activities and results of project. They found in matrix and projectized organization. Project manager should not escalate any project related issue or problem to someone else.

Project Coordinator

Weak matrix or functional organization does not have role for project manager. They have role called project coordinator.  This role have less authority then project manager. This role is not allowed to make budget decision but have little authority to reassign resources.

Project Expeditor

This is weakest role in project management. Project expeditor only make sure that things complete on time.  This role has no formal authority. This kind of role is found in functional organization.

Stakeholder

Person who is involved or affected by project in either positively or negatively know as a stakeholder.

Sponsor

The person who is paying all expenses of project. Sponsor may be from organization itself (internal) or external to the organization. Sponsor and customer may or may not be same.

Program manager

Program manager is responsible for program. Program manager manages project and programs at higher level than project manager.

Functional manager

Functional manager is also known as a line manager. He actually manages group or department that actually perform a service or create a product.

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Author: Gulab Chand Tejwani

Gulab has done his MBA in Information Technology. He is PMI's PMP certified and Microsoft certified Trainer. He loves to read technical and management books surfing internet and learn new technologies.

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